Privacy Policy

 

Peter J. Jaensch Immigration Law Firm, PA (“the Jaensch Immigration Law Firm”) is committed to the protection of client data.  This Privacy Notice is intended to provide you with information about how we handle your personal information when individuals engage our services or when employers and other entities engage our services on behalf of an individual.

This Privacy Notice is also designed to notify you of your rights with regard to our use of your personal information and obtain your consent to the use of your personal information, as described more fully below, in the provision of our services on your behalf.

For purposes of this Privacy Notice and Consent, “personal information” means any information relating to an identified or identifiable individual.

 

1. Information about the Jaensch Immigration Law Firm 

The Jaensch Immigration Law Firm is a law firm operating in Sarasota, Florida that provides legal services relating to U.S. Immigration and Nationality Law.

The Jaensch Immigration Law Firm is an independent data controller responsible for your personal information collected in person, or through electronic means. We collect and use your personal information in connection with the legal services we provide.

 

2. Personal Information we collect

We may collect personal information in the course of our provision of services, including through use of our information technology systems, when you contact us or request information from us, when you engage our services, or as a result of your relationship with one or more of our staff and clients. When we require personal information from you in order to fulfill a request from you or a contractual obligation, will inform you.

The personal information we may request from individuals who are clients and prospective clients, or are representatives of clients and prospective clients, include the following (note that some of this personal information may collected may include requests for special category data such as racial or ethnic origin or relevant health data as specified in the EU General Data Protection Regulation):

• You name, date of birth and place of birth;
• Your country(ies) of citizenship and your U.S. immigration status, if any;
• Details of your current and past employment including name, address, job title, jobs duties and dates of employment;
• Details of your current and past residential addresses, current telephone number and current email address;
• Details about your parentage and familial relationships including names, dates and place of birth, citizenship, immigration status, and addresses;
• EU Privacy Law (GDPR) “special category data, including race, ethnic origin, trade union membership, genetics, biometrics, health, sex life or sexual orientation, as may be necessary for the performance of our contractual obligation to you;
• Documentation from you such as copies of your passport, visa(s), birth certificates and marriage certificates;
• Payroll and tax records
• Payment information such as credit card and debit card numbers
• Other information you provide us or that we request from you as necessary and relevant to the provision of services to you; which depend on the nature of your engagement with the Jaensch Immigration Law Firm;

For clients and prospective clients, we also collect personal information in a mailing list/database to enable us to market our services and provide information which may be of interest to you. This personal information may include your name, address, phone number and email address.

 

3. Purpose for our use of your personal information:

We may use your personal information for the following purposes, in each case as justified by a legal basis:

• Fulfillment of Services: We use personal information to enable us to perform the services, respond to your requests and deliver our services, provide legal advice for which you have engaged us and carry out requests made by you in relation to our services.
• Client Services: We use personal information to communicate with you about your use of our services, to bill you for our services and to collect payments for our services.
• Business administration and legal compliance: We use personal information for the following business administration and legal compliance purposes:
• To perform and maintain information for the purposes of determining conflicts of interests, if any;
• To comply with our legal, professional and ethical duties obligations under Federal, State and Florida Bar rules, our malpractice insurance or similar obligations;
• To comply with any applicable law, court order or other judicial process, or law enforcement requests, where such use does not violate applicable and enforceable attorney-client confidentiality rules;
• To maintain our records, and regulatory requirements relating to the maintenance of our records;
• To protect the rights, property or safety of us or third parties
• To use as otherwise required or permitted by law, consistent with these purposes.
• Marketing and promotions: We may use personal information for marketing and promotional purposes, such as to send you newsletters or to otherwise contact you about services or information we think may be of interest to you, by email or direct mail.

 

4. How we may share your personal information:

We may share personal information with a variety of the following categories of third parties, as necessary:

• Our professional advisors, such as lawyers and accountants;
• Government and/or regulatory authorities;
• Professional indemnity insurers;
• Third-party contractors to whom we outsource certain services, such as translation services, confidential waste disposal, educational/degree evaluation services, IT systems or software providers; IT support service providers; and document and information storage providers. Current third party contractors are: IGN Pros, Inc. (IT Systems management); Leapfile, Inc. (encryption/secure email and attachment software and service); Secure On-Site Shredding (document shredding and disposal)

With regard to third party contractors and other data collectors, we conduct an appropriate amount of due diligence and put in place contractual documentation to ensure that they process personal information appropriately and according to our legal and regulatory obligations.

 

5. Transfer of your information to U.S. government locations outside the U.S.

To fulfill its contractual obligations to you, we may need to transfer your personal information to U.S. government locations outside of the U.S. through electronic means, as required by such entities, such as the U.S. consulate and their third-party contractors as instructed by the U.S. government. These entities may or may not provide an adequate level of protection of your personal information and we do not have control over such personal information once it is transferred to such U.S. government entity or its third-party contractors.

 

6. Retention of personal information

In general, we will retain relevant personal information and client files for at least seven years from the date of our last action relevant to the client matter, or for longer if we are required to do so under our regulatory or professional indemnity obligations. We may then destroy such files without further notice or liability.

 

7. Confidentiality and Security:

We are committed to ensuring that your personal information is kept confidential and secure. We have implemented appropriate security measures to ensure that your personal information under our control is protected from unauthorized access, improper use or disclosure, or accidental loss. All of our partners, employees and third-party contractors who have access to your personal information are obligated to respect the confidentiality of such personal information. Please note that no transmission over the internet is 100% secure and that the information controlled by us may be subject to compromise.

 

8. How to access your personal information and your other rights

You have the following rights in relation to your personal information that we hold:

• You have the full right of access of your personal information. If you ask, we will provide you with a copy of that personal information. If you require additional copies, we may need to charge a reasonable fee
• You have the right to request that personal information we hold about you be correct so that it is accurate and complete.
• You may ask us to delete or remove your personal information in some situations, such as where we no longer need it or you withdraw your consent (except where such deletion or removal would not comply with our legal and regulatory file retention requirements).
• If we rely on your consent as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.
• If you have a concern about any aspect of our privacy practice, including the way we’ve handled your personal information, you can report it to the relevant supervisory authority

Please note that some of these rights may be limited where we have an overriding legitimate interest or legal obligation to continue to process your personal information, or where the personal information may be exempt from disclosure due to applicable law, the rules of professional conduct, attorney-client privilege; legal professional privilege or other applicable privileges, protections or obligations.

If you have any questions about this Privacy Notice, or want to exercise your rights set out in this Privacy Notice, please contact Victoria Jaensch Karins at Victoria@visaamerica.com.

Consent:  By my signature below, I confirm that I have received, read and understand this Privacy Notice. I confirm that I give consent to the Jaensch Immigration Law firm to use and process personal information provided by me (which will include race and ethnic origin) for the purposes listed in this Privacy Notice.